Why Low-Cost LMS Platforms are Expensive in the Long Run

Deskless worker learning on a tablet

You’ve heard it before – “We’re not rich enough to buy cheap things”. Meaning, that cheap products, or LMS platforms, are likely to need replacing. So buying one high-quality, long-lasting item is a better investment. Well, let us tell you, this is true for SaaS and especially Learning Management Systems as well! 

Have you ever tried to calculate the total cost of LMS? Or the ROI of your investment in such a platform? Moreso, have you outlined your KPI’s in order to check if you reach your goals within your budget? 

Tomorrow is the most important thing in life. Comes into us at midnight very clean. It’s perfect when it arrives and it puts itself in our hands. It hopes we’ve learned something from yesterday.


A lot of organizations choose to start with open-source or inexpensive LMS platforms. They believe that it would allow them to keep their training costs low. There are, however, several catches to this decision. Organizations sign up for these systems unaware of the potential bill shock that could hit them.

There are certain things to look for in LMS platforms to get the best possible outcome. Like everything, it begins with determining your budget. Determining exactly what LMS platforms your organization can afford, you need to know what to look for in an LMS. Specifically, you need to know how to determine if hidden costs will derail your eLearning budget.

A low-cost LMS may cost you less at the outset, but as your program grows, so will your need for a multi-featured platform that can accommodate change. If your data goes unused because your LMS platforms cannot provide data management features, then your platform is already costing you potential profit.

Hidden fees

Moreover, added features, like Task automation through an enterprise-grade LMS, might enable you to leave time-intensive, repetitive tasks to your LMS to manually perform.
For example, while the Hybrid workspace is now all the rage, in-built live sessions have become a crucial feature for any LMS/LXP. In fact, live sessions are becoming more and more of a vital feature, so what happens if your LMS does not include any virtual session platform? It can become obsolete. There are even some that include an auto-zoom recording on your live sessions, so you don’t even have to remember to record (hint, hint, enabley is one of those 😉)

Does your LMS support any type of tutorial file? Or larger ones? Will you need integration with any other systems? The list goes on. The research you gather prior to making a decision is vital. There will be some crucial system capabilities and some that are nice-to-have.

If one of your challenges is poor User Engagement, maybe your system isn’t offering the experience your learners are yearning for? Is there any gamification element within your LMS? Are your users able to discuss or interact? Can they choose what to learn via a catalog?

Here are some KEY features every Training Manager should consider:

Administrative Tools – In terms of reporting & insights or integration capabilities.

Support for Your Organization – Do you have CSM who works with you in order to reach your goals?

Data Management Capabilities

Flexible Curriculum Structure

Content Can Be Costly – there are some strong LMS that supports all type of file, ppt/pptx/zip (SCORM/HTML)/ Vimeo + YouTube/MP4 – do your research before finding yourself MUST acquire any additional paid tutorials.

Time Is Money – How fast do you board your platform & Invite learners?

Cost of Integration and Maintenance

Offline capabilities

So how can you find out if your intended LMS platforms have any hidden fees?

No hidden costs mean that the price quoted is the total price to the Customer as quoted in any quotation, proposal, tender or other document supplied to the Customer.

On the other hand, as you can see there are so many pricings model for your LMS/LXP – only you know what is best for your organization, but we suggest taking into consideration your scale, your hiring level, and of course the training goals. Important to understand, there are several selections you must make before landing on one LMS. With so many LMS providers, it’s critical that you put careful thought and consideration into which platform you choose and what features are non-negotiable for you.

Define your company’s goals and the needs of your employees. The LMS platform should satisfy both the requirements of your organization and those of your employees. Don’t forget that your goal is to find a program that fits your organization and engages your employees as much as possible. Make sure your LMS is going to be as cost-effective as possible in order to get the best possible return on your investment. And stick within your budget, of course.

To summarize, it’s important to find the LMS that suits your goals. The cost of the LMS should cover most of the training & operations needed, such as Virtual meetings (recordings), easy data analysis, and of course allowing you to use your existing materials. Before choosing your LMS, ask questions not only from the training world, but from the e-operation world as well and be able to safely and easily transform from traditional learning to digital education. Good luck

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